ROLE PURPOSE
The Nordics Finance Manager is responsible for managing end-to-end financial operations alongside selected HR administrative functions. The role ensures accurate financial reporting, compliance, and efficient payroll coordination, while also supporting employee lifecycle activities such as onboarding, contracts, and benefits administration. Handle reporting to the parent company and ensure continuous communication.
Key responsibilities
Accounting
- Process and reconcile bank transactions
- Analyze customer-related requests (e.g., Creditmax cases)
- Validate supplier documentation (PO, delivery notes, and invoices) and payments
- Manage all postings, payroll and all steps for the monthly closing Financial Statement
- Prepare net financial position overview, with cash flow
- Complete EU sales reporting
Tax & Compliance
- Prepare and submit VAT reporting
- Calculate and post tax accruals
- Handle Intrastat reporting
Payroll Coordination
- Review and approve payroll inputs across Sweden, Denmark, and Norway
- Approve payroll drafts from external providers and execute payments
- Prepare salary reports (leavers and specifications)
HR & Administrative Responsibilities
- Manage onboarding of new employees, including introduction to payroll, pension, benefits, and workplace facilities (e.g., parking and lunch arrangements)
- Prepare employment contracts for new hires
- Administer employee benefits, including pension schemes (ensuring updates for salary changes), car leasing, and insurance programs
- Manage car parking administration, including adding/removing employees and vehicles
- Coordinate and maintain insurance-related matters
- Manage with Headquarter environment committee
Reporting & Analysis
- Handle reporting to the parent company and ensure continuous communication
- Forecast total monthly invoicing
Other Responsibilities
- Support budgeting and forecasting processes
- Participate in audits (early audit in November and year-end audit in January)
Systems & Tools
- SAP (financial postings, accruals, reporting) experience should be an advantage
- Payroll systems (e.g., PayDay) experience should be an advantage
- Banking platforms
Key competences
- Strong understanding of financial accounting and month-end processes
- Experience with payroll coordination and HR administration
- Knowledge of VAT, tax, and regulatory reporting
- High attention to detail and ability to meet deadlines in coordination with Headquarter
- Experience in a multi-country (Nordic) environment should be an advantage
About Flos
Since December 2018, Flos is part of Flos B&B Italia Group, a leading global high-end design group operating a number of legacy brands in the world of luxury furnishings and lighting, with a European cultural heritage. Driven by a purpose of "We design for a beautiful life", the Group designs for the planet, people and culture. The Group includes B&B Italia, Flos, Louis Poulsen, Arclinea, Maxalto, Azucena, Audo and Lumens. Flos B&B Italia Group is jointly owned by the global investment firms Investindustrial and Carlyle.
